This Is Not a Support Role. This Is a CEO's Entire Office.You will be the operational backbone of a 7-entity US holding company. The bar is high and the expectations are exact. This is not a general VA position. The CEO you support runs seven active business entities across real estate, legal services, consulting, healthcare, e-commerce, mobile detailing, and home services. On any given business day you will manage multiple inboxes, run his full calendar across all entities, deliver a daily CEO report before 9 AM, answer phones within 3 rings, send pre-meeting briefings 30 minutes before every call, and distribute meeting recaps within 2 hours. Seven platforms. Every single business day.
About the company: You will be placed with a Wyoming-registered US private holding company operating seven active business entities across real estate acquisition, legal services, multi-service consulting, healthcare, e-commerce, mobile detailing, and home services. All executive operations are coordinated through the President and CEO's office. This is a structured, professional, fast-moving environment with established SOPs, a real team, and zero tolerance for dropped balls. You will be at the center of all of it.
About the role: The Virtual Executive Assistant reports exclusively to the President and CEO. No one else gives you direction. Your job is to keep his world running with total precision from 8 AM to 5 PM EST every business day. You are his gatekeeper, his filter, and the operational nerve center of his office. He follows a tight daily rhythm, and your job is to support that rhythm proactively and without being asked twice. You handle what you are authorized to handle, you hold what needs escalating, and you never act outside your defined authority.
Role details
- Work Hours
- 6 PM to 3 AM PKT (8 AM to 5 PM EST)
- Employment Type
- Full Time
- Minimum Experience
- 3+ Years EA
- Compensation
- PKR 350,000+/month (USD $1,700/month base)
- Reports To
- President and CEO
What you'll own
Daily CEO Report - Delivered Every Morning by 9 AM EST
Each business morning before 9 AM you compile and send a structured three-section report: what was completed yesterday, what the CEO needs to do today, and anything flagged for immediate attention. No filler. Accurate, concise, and actionable every single time.
Email Management - Inbox Zero by 5 PM EST, Every Day
You manage multiple inboxes (IONOS and Gmail) with mandatory checks at 8 AM, 12 PM, and 4 PM EST. Every email is categorized into one of four buckets: action required, for information, delegatable, or junk. Drafts staged for approval. Urgent legal or financial emails escalated immediately. Zero unresolved items at 5 PM.
Calendar Management - Zero Conflicts, Fully Covered
You own the CEO's Google Calendar. Every meeting has a full title, attendees, purpose, meeting link, and prep notes. Fifteen-minute buffers maintained between all appointments. Lunch blocked daily. Twenty-four-hour and one-hour reminders sent for every appointment. Zero scheduling errors. Not one.
Phone and Voicemail - RingCentral, Answer Within 3 Rings
All incoming calls answered within 3 rings during business hours. Voicemail checked every 2 hours. Every message transcribed in full, logged in real time, and routed within 1 hour of retrieval. Legal calls go directly to the CLO. Property leads route to acquisitions. Media inquiries go to the Marketing Director. You follow the routing matrix exactly and without improvisation.
Pre-Meeting Briefings and Recaps
Thirty minutes before every meeting you deliver a full briefing to the CEO: attendee names and roles, meeting purpose, relevant background, and any documents to review. Within 2 hours after every meeting you distribute a formatted recap covering decisions made, action items with owners and deadlines, and the next meeting date if scheduled.
Daily Standup Coordination
You compile and distribute the standup agenda via Microsoft Teams at least 15 minutes before each session. Within 15 minutes of the standup closing you send a full action-item summary with owner names and deadlines to all participants. No follow-up required from the CEO.
Communications on CEO's Behalf
You reply to external parties within 4 business hours and the internal team within 2 hours. Urgent escalations reach the CEO within 15 minutes. You are authorized for routine, administrative, and acknowledgment communications only. Anything touching deal terms, legal matters, or executive commitments requires CEO review and approval before you send a single word.
Social Media Publishing - Pre-Approved Content Only
You publish content across Facebook, Instagram, LinkedIn, and the company website (Wix) per the approved content calendar. Content flow is fixed: Marketing Director creates, CEO approves, you publish. You never post anything without written approval. Comments and DMs responded to within 24 hours using brand-aligned language. Negative comments escalated to the Marketing Director immediately without engagement.
Weekly Report - Every Friday by 4 PM EST Without Prompting
Every Friday by 4 PM EST you submit a report to the CEO covering tasks completed versus planned, open items and blockers, communications summary for the week, and key events for the upcoming week. The CEO should never have to ask for this.
Platforms You Must Know on Day 1
This role runs across 7 platforms simultaneously, all required and all used daily, with no learning period for the tools: Microsoft Teams (daily - internal comms and standups), IONOS Email (daily - primary company inboxes), Gmail (daily - external correspondence), RingCentral (all business hours - phones and voicemail), Google Calendar (daily - CEO scheduling), Wix (per schedule - website and social publishing), and Microsoft Bookings (as needed - appointment coordination). You need to be operational from day one.
Authority Limits - Memorize These Before You Apply
The VEA operates with delegated administrative authority only. Strictly prohibited without explicit, direct CEO approval: any financial authorization whatsoever (no payments, no wires, no commitments of any amount, zero exceptions); signing or agreeing to any contract, NDA, or legal document of any kind; speaking to media, press, or investors on behalf of the company or any of its entities; disclosing deal terms, property details, personnel matters, or financial information to anyone not explicitly authorized; modifying or rerouting the CEO's phone system or IVR setup without IT approval. Any candidate who cannot demonstrate a clear understanding of these limits is automatically disqualified.
Performance Standards - Non-Negotiable From Day One
These are the KPIs you are measured against; missing them consistently triggers a formal performance review, and you are expected to flag obstacles proactively before standards are missed. By 9 AM EST: Daily CEO Report delivered every business morning without fail. By 5 PM EST: inbox zero across all managed accounts every business day. Within 3 rings: all calls answered during business hours (95% answer rate required). Within 5 minutes: urgent escalation acknowledgment to CEO when contacted directly. 30 min before: pre-meeting briefing delivered before every scheduled meeting. Within 2 hours: formatted meeting recap distributed to all attendees. Zero double bookings, missing calendar details, or unconfirmed appointments, ever. Every Friday 4 PM: weekly activity report submitted without being asked. Within 2 hours: voicemail checked, transcribed, and routed after every retrieval. Within 4 hours: external party email response during business hours.
Who we're looking for
- Minimum 3 years of dedicated Executive Assistant experience supporting a C-suite executive. Not general admin. Not a VA. EA to senior leadership specifically.
- Near-native written and verbal English. You communicate on behalf of a CEO, and every email, call, and message is a direct reflection of the executive office.
- Full availability Monday through Friday, 8 AM to 5 PM US Eastern Time. This is a hard requirement with no exceptions.
- Demonstrated multi-platform proficiency. You run Teams, IONOS, Gmail, RingCentral, Google Calendar, Wix, and Microsoft Bookings at the same time, every day.
- Zero tolerance for scheduling errors. You understand the difference between an inconvenience and a professional failure at the executive level.
- Mastery of escalation judgment. You know exactly what to handle, what to hold, and what to escalate - and you act on that without being told every time.
- Inbox zero discipline. You do not leave emails unresolved; every item is processed, actioned, delegated, or archived before you end your day.
- Absolute discretion. You will have access to deal terms, legal matters, personnel records, and financial information. None of it leaves the office under any circumstances.
- Ability to manage multiple high-priority tasks simultaneously under real-time pressure without supervision or hand-holding.
Nice to have
- Familiarity with AI tools such as ChatGPT and Claude for drafting, summarizing, and research.
What you'll get
- $1,700 per month base compensation.
- A direct, long-term working relationship with a US CEO and executive team across multiple industries.
- A structured performance review cycle with a clear path to raises and retention bonuses.
- A professional environment with real SOPs, proper tooling, and a functioning team behind you.
- Webly Studio support throughout onboarding, client matching, and ongoing placement.
How hiring works
Apply
Submit your application through the form. Be specific about your EA experience, the executives you have supported, and the platforms you have used. Vague answers do not advance.
Initial Review
Our team reviews every submission. If you do not meet the minimum 3-year EA requirement you will not advance. We will let you know either way.
Webly Studio Interview
Shortlisted candidates go through a structured interview. We assess communication quality, platform knowledge, escalation judgment, and situational decision making. Expect specific scenario-based questions about how you would handle real situations in this role.
CV and Presentation
Candidates who pass the interview build a CV and a short professional presentation using our provided format. This is evaluated before you move to client matching.
Client Meeting
Qualified candidates are introduced directly to the client for a meeting. This can happen with as little as 2 to 3 hours notice. You must be available during US Eastern business hours and ready to present yourself professionally on short notice. This is part of the job.
Please don't apply if
- Do not apply if you have fewer than 3 years of experience specifically as an Executive Assistant supporting senior leadership.
- Do not apply if you have ever improvised or acted beyond your authorized scope in a previous EA or admin role without explicit approval from your executive.
- Do not apply if you have made a scheduling error with a C-suite executive that you cannot clearly and fully account for.
- Do not apply if you are not comfortable working across 7 or more platforms simultaneously every single business day.
- Do not apply if you are not available full time during US Eastern business hours (8 AM to 5 PM EST) Monday through Friday without exception.
- Do not apply if you cannot clearly and specifically articulate what you are and are not authorized to do in an EA role, particularly around finances, legal matters, and external communications.
- Do not apply if you have no experience managing high-volume communications across multiple inboxes and phone lines at the same time.
- Do not apply if inbox zero is not a discipline you currently practice or are prepared to commit to every single business day.
- Do not apply if you are not prepared to commit to the listed performance standards from day one.
Before you apply
- Be ready to record a short professional presentation and build a CV using the provided format if you pass the interview stage.
- Be available on short notice (as little as 2 to 3 hours) for a client meeting during US Eastern business hours.
- Setup required: reliable Windows/Mac laptop or desktop that runs Google Workspace and Microsoft Teams without lag, stable broadband (10 Mbps minimum, backup connection preferred), a quiet camera-ready workspace, and a UPS/power backup covering full US business hours.
- Apply only if you are ready to perform at this level - we would rather hear that now than three days into onboarding.